Accounts/Administrative Assistant (Fixed Term)

open until filled
Health & Welfare
University of Cambridge
Cambridge, United Kingdom

An opportunity has arisen for an Accounts/Administrative Assistant to join the Department of Public Health and Primary Care and Cambridge Institute of Public Health.

The role will assist in the administration of accounts and maintain financial records within the Department in order to contribute to the management of Departmental finances. To provide an efficient and effective administrative service to the Department of Public Health and Primary Care (PHPC) and the Cambridge Institute of Public Health (CIPH) and all of the subgroups within PHPC and IPH and to facilitate the smooth operation of the Department/Institution.

The post-holder will provide accounts payable and accounts receivable administration. Process and raise invoices, liaise with budget holders and suppliers, gather necessary supplier details in order to add new suppliers in the University financial system, raise purchase orders and check and match purchase orders against invoices, process expense claims, reconcile monthly statements from suppliers.

Act as the first point of contact for accounting enquiries. Respond to routine queries from suppliers and departmental staff referring as necessary, give basic advice and guidance to staff on financial processes, open post and distribute.

Provide documentation, spreadsheets and relevant information such as invoice information. Provide cover for other Finance staff as required and undertake any other relevant activities within the Professional Services Team to ensure the smooth running of the services, as requested by the Finance Coordinator or Business & Operations Manager (and nominated Deputy in their absence).

Candidates must be educated to GCSE/NVQ level 2 or have equivalent level of practical experience. They must be competent in using all standard IT packages including Word, Excel and Outlook. They should be able to prioritise their own workload and have good oral and written communications skills and work well as part of a team. Previous administrative or accounts experience and good customer service skills are essential.

The funding for this post is available for 2 years from commencement in post.

Department of Public Health and Primary Care, Strangeways Research Laboratory, Worts Causeway, Cambridge CB1 8RN (approximately 2 miles south of the city centre)

Informal enquiries can be made to

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

Closing date: 4th July 2019

Interview Date: week commencing 15th July 2019

Please ensure that you outline how you match the criteria for the post and why you are applying for this role on the online application form.

Please include details of your referees, including e-mail address and phone number, one of which must be your most recent line manager.

Please quote reference RH19658 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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